Skip to main content
birrabytes
Menu

MoonBell: time and attendance for shift-based teams

MoonBell is time and attendance for shift-based teams: clock-in at a tablet that matches each person's face, rosters, and timesheets checked against the roster, then sent to Xero Payroll or exported as a pay file for Crystal Payroll.

Book a discovery call
02 — the build

What we built

app.moonbell.co.nz
MoonBell manager dashboard: KPI tiles, review status and clock-in validation for the Kauri Grove Care demo org.

AWS Rekognition facial recognition — Employee clock-in/out runs through AWS Rekognition. We enrol staff with multi-angle photos so the recognition step is reliable in poor light and across uniforms, and we keep the biometric template separate from the timecard record.

Multi-layer fraud prevention (GPS + WiFi + Bluetooth + biometric) — Every clock-in is verified by four independent signals: GPS location, the venue's WiFi network, a Bluetooth proximity beacon, and the facial-recognition match. Any check that fails is flagged on the timesheet, so the manager sees an off-site or doubtful clock-in before approving it.

Manager approval workflow with Xero sync — Managers review timesheets in a desktop dashboard with quality scoring and bulk approve/reject. Recognition metadata is preserved on the entry, so audit trails survive the approval step. Approved timesheets sync straight to Xero Payroll, or go out as a pay file that Crystal Payroll imports, with a totals file for any other payroll.

03 — the flow

See the full flow

One shift, end to end: clock-in at the tablet, on-site checks, manager approval and Xero sync — in about ten seconds. Recorded on a synthetic demo org, Kauri Grove Care.

app.moonbell.co.nz
Status
Live in production
First customer
Norfolk Court Resthome
Integration
Xero Payroll · Crystal Payroll
04 — a closer look

A closer look

MoonBell enrolment: selecting a staff member to begin the 3-photo facial enrolment.
01 · Enrol — pick a staff member, then capture the multi-angle photos that build their face template.
The MoonBell clock-in screen on the tablet, matching a face. Demo data.
02 · Clock in — staff clock in at the tablet, which matches their face, with a PIN as the fallback. A failed on-site check is flagged for the manager.
app.moonbell.co.nz/timesheets
MoonBell manager view: timesheet review with validation chips and a send-to-Xero action.
03 · Review — approve timesheets with T·I·S validation, then send to Xero.
app.moonbell.co.nz/xero
MoonBell Xero sync: connected org, payroll calendar and leave mapping.
04 · Sync to Xero — connected org, payroll calendar and leave mapping, in one click.
05 — workflow

From clock-in to payroll.

  1. 01

    Enrol

    Multi-angle enrolment photos build the facial-recognition template.

  2. 02

    Clock in

    Facial match, with GPS, WiFi and Bluetooth checked and flagged.

  3. 03

    Review

    Manager dashboard scores quality and approves in bulk.

  4. 04

    Sync to payroll

    Approved timesheets push straight to Xero Payroll, or download a pay file for Crystal.

Need an IT team that picks up?

Book a free 30-minute call. We'll tell you if we're a fit.

Book a call hello@birrabytes.com